18/03/2014
Don't know what position to run for this coming election? Read on!
An Excerpt of the
Constitution and By-Laws
Of the
Philippine Society of Information Technology Students
Saint Vincent’s College Chapter
(PSITS)
Article VI
Duties, Responsibilities and Powers of the Executive Board
SECTION I
President
a. The President shall be the Chief Executive Officer of PSITS.
i. He/she shall lead and supervise the organization.
ii. He/she has the power to call and adjourn a meeting.
iii. He/she has the power to assign officers to perform other duties/responsibilities aside from his/her duties defined hereof.
iv. He/she shall represent the organization in any official meetings called by any institution.
b. The President with the approval of the Core Group may create other additional committees.
c. He/ she shall sign all payments and contracts with the treasurer.
d. Head of the Commission on Appointments.
SECTION II
Internal Vice President
a. The Internal Vice President, or IVP, shall be the official representative within the society.
b. He/she shall perform such other duties authorized by the president
c. He/she shall oversee the operations of the Student Development and Elections Committee
d. He/she shall be the Chief Executive Officer in the absence of the President.
SECTION III
External Vice President
a. The External Vice President, or EVP, shall be the official representative outside the society.
b. He/she shall perform such other duties authorized by the president.
c. He/she shall make sure that all necessary documents are passed and documented properly.
d. He/she shall oversee the operations of the External Affairs Committee
SECTION IV
Secretary
a. The Secretary shall keep all the records and oversee the membership registration of the organization.
b. The Secretary is responsible in the documentation of the request letters, official communications and attendance.
c. The Secretary shall take down the minutes of special and Core Group meeting.
d. He/she shall oversee the operations of the Secretariat Committee together with the Assistant Secretary.
SECTION V
Assistant Secretary
a. The Assistant Secretary shall assist the Secretary.
b. In the absence of the Secretary, the Assistant Secretary shall take his/her place.
c. He/she shall oversee the operations of the Secretariat Committee together with the Secretary.
SECTION VI
Treasurer
a. He/she shall collect all dues, assess and receive all the money from the members of the Society
b. He/she shall prepare a budget and make payments in accordance with the budget, as approved by the President
c. He/she shall keep and maintain a full and accurate accounting of all funds at all times
d. He/she shall publish an updated financial statement when requested by the President
e. He/she shall deposit the money in the bank under the name of the Society
f. He/she shall conduct withdrawal with the consent of the President
g. He/she shall be one of the signatories of the financial account together with the President
h. He/she shall perform such other duties authorized by the President
i. He/she shall oversee the operations of the Marketing and Finance Committee together with the Auditor and the Business Manager.
SECTION VII
Auditor
a. This position will comprise of one (1) student from the College of Engineering and two (2) students from the College of Computer Studies.
b. They will make an examination of all the financial statements prepared by the Finance Officer to test and vouch for its accuracy.
c. They will be one of the signatories of financial statements released by the Finance Officer
d. They will perform such other duties authorized by the President.
e. They will oversee the operations of the Marketing and Finance Committee together with the Treasurer and the Business Manager.
SECTION VIII
Business Manager
a. He/she shall make take charge of all business transactions of the organization.
b. He/she shall oversee the operations of the Marketing and Finance Committee together with the treasurer and the Auditor.
SECTION IX
Public Information Officer
a. He/she shall handle all communication of meetings and activities of the Executive Board and the Core Group
b. He/she shall handle all communication of meetings and activities of the Society to its members
c. He/she shall maintain and update the Society’s electronic messaging board, or any other medium used by the Society
d. He/she shall perform other duties authorized by the President
e. He/she shall oversee the operations of the Promotions and Publications Committee
