31/10/2021
At Al Mayadi, we count on our secretaries for efficient business operations, and we currently need a new person to take on the challenge. We’re seeking an exceptionally detail-oriented and personable secretary for a full-time work in our fast-paced office. The best fit will bring resourcefulness, organization, and superb communication skills to the desk. She should have proven experience working in an office, supporting coworkers and clients with varied administrative tasks. With a knack for keeping cool under pressure and juggling complex schedules and projects, our secretary will be relied on to help us grow our business.
Objectives of this Role
Optimize business operations, overseeing office supplies, equipment, and processes
Ensure successful workflows, schedules, communications, and office setting on a daily basis
Manage external vendors and resources, nurturing relationships and ensuring best practices are upheld
Perform a variety of clerical duties as the face of the office, responding to calls, email requests, and questions
Distinguish issues requiring immediate attention from routine, and communicate to operational leadership any changes from standard operation
Daily and Monthly Responsibilities
Open the office daily, greet visitors, answer/direct phone calls, manage email, mail, and shipments, copying, and fax correspondence
Type letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material from dictation, rough drafts, and plain or corrected copy; review materials for accuracy and format; initiate Non-Disclosure Agreements (NDAs)
Assist staff with coordination of schedules, appointments, daily operational tasks, and travel arrangements
Establish and maintain record-keeping system for files, contacts, and employee directory
Oversee and order office equipment/supplies, and initiate requisitions to replenish
May assist, provide guidance, and/or train less-senior staff with completing onboarding-related duties
Skills and Qualifications
Proven secretarial experience
Exceptional written and verbal communication skills
Ability to multitask and manage time wisely
Basic accounting knowledge
Working knowledge of Microsoft Office
High school diploma or equivalent
Preferred Qualifications
Bachelor’s degree
Previous success in administrative role
Comfortable handling budgets and expenses
Experience refining and developing processes
