Flex Business Solutions

Flex Business Solutions Flex Business Solutions, is a consulting firm specialized in Structural engineering, architecture, accounting, web marketing, and software

Proud to have designed and executed a successful project in📍Waverly Place, Manhattan. Bringing precision and efficiency ...
12/05/2026

Proud to have designed and executed a successful project in📍Waverly Place, Manhattan. Bringing precision and efficiency to every step in one of New York’s most iconic neighborhoods.🏢

Flex Business Solutions is a consulting firm supporting U.S. based construction companies, with offices in New York, Tir...
07/05/2026

Flex Business Solutions is a consulting firm supporting U.S. based construction companies, with offices in New York, Tirana, and Prishtina.

If you can read a Schedule of Values like a story, find quiet satisfaction in a clean requisition, and enjoy the rhythm of progress invoicing, this role may be for you.

Key Responsibilities
Client Invoicing & Progress Billing
• Prepare and issue invoices to clients in line with contract terms and project milestones.
• Build and maintain a Schedule of Values (SOV) for each project; update as scope changes.
• Manage situations and requisitions (AIA Billing), ensuring values are accurate, supported, and approved.
• Coordinate progress invoicing with project management to align billing with executed work.
• Track retention, change orders, and contract amendments.
Project Coordination
• Work closely with project managers to align billing with progress and milestones.
•Reconcile billed vs. completed work and flag discrepancies early.
•Support cost-to-complete reviews and forecast updates.
•Liaise with clients on invoice queries and payment follow-ups.
Rental & Equipment Management
• Manage rental contracts and ensure correct allocation of rental costs to projects.
• Track rental periods, returns, and associated charges.
• Maintain accurate records of rented equipment and recurring costs.
Project Income Analytics & Reporting
• Produce project income analyticals showing revenue, cost, and margin per project.
• Prepare periodic reports for management on project financial performance.
• Support month-end and year-end project closings.
• Identify trends, risks, and opportunities for improvement.
General Project Accounting
• Maintain accurate, up-to-date project accounting records and supporting documentation.
• Ensure compliance with internal accounting policies and external regulations.
• Reconcile project accounts and resolve discrepancies.

📍 Location: Rruga Kavajes, Kompleksi Delijorgji Godina L K8, Tirana.

📩 Apply now by sending your CV to [email protected]

Flex Business Solutions is a consulting firm supporting U.S. based construction companies, with offices in New York, Tir...
07/05/2026

Flex Business Solutions is a consulting firm supporting U.S. based construction companies, with offices in New York, Tirana, and Prishtina.

We are looking for a highly organized and proactive Executive Assistant to support daily operations and executive management.

Key Responsibilities:
Executive Support
• Provide comprehensive administrative and organizational support to the CEO and executive team, including scheduling meetings, managing calendars, and assisting with daily operational tasks.
• Provide ad hoc administrative and organizational support to executives to help optimize their time and workflow.
SOP & Operations
• Support SOP documentation, process coordination, and day-to-day operational flow across departments.
• Help organize procedures, track updates, and support documentation.
• Ensure operational processes are followed clearly and efficiently.
Recruitment & HR
• Support and coordinate recruitment activities, including drafting and posting job advertisements, screening CVs, scheduling and participating in interviews, and managing candidate follow-ups.
• Maintain accurate recruitment records and candidate databases across multiple platforms.
• Assist with onboarding and offboarding processes in coordination with HR and management.
Office Coordination
• Organize and coordinate office events, meetings, and logistics such as staff retreats, job fairs, conferences, and business meetings.
• Manage office operations, including procurement of office supplies, stock control, inventory management, and vendor coordination.
• Ensure smooth day-to-day office organization and a well-maintained working environment.
• Welcome, host, and accommodate office guests, visitors, and partners, ensuring a professional and positive experience.

📍Location: Rruga Kavajes, Kompleksi Delijorgji Godina
L K8, Tirana.

📩 Apply now by sending your CV to [email protected]

Our full take-off services transform your construction plans into precise, actionable insights, giving you total clarity...
17/04/2026

Our full take-off services transform your construction plans into precise, actionable insights, giving you total clarity before the first step on-site. 📈📊

From detailed scope analysis to accurate measurements and complete cost breakdowns, we help you plan smarter, reduce uncertainty, and set every project up for success.

Flex Business Solutions is a consulting firm supporting U.S.-based construction companies, with offices in New York, Tir...
06/04/2026

Flex Business Solutions is a consulting firm supporting U.S.-based construction companies, with offices in New York, Tirana, and Prishtina.

As part of our growth, we are looking for a Civil Engineer-Estimator to join our team.

As a Take-Off Engineer, you will play a vital role in the early planning stages of construction projects that require safety and access services, including scaffolding, hoists, sidewalk sheds, and related systems. Our projects range from residential mid-rise buildings to large commercial complexes and skyscrapers.

Responsibilities:
⚪️Review and analyze take-off requests for construction projects.
⚪️Interpret construction and engineering drawings to prepare accurate take-offs.
⚪️Review and validate take-offs prepared by others to ensure accuracy and consistency.
⚪️Prepare project specifications, technical reports, engineering plans, and quantity estimates.
⚪️Support project scope changes by updating estimates for systems, subsystems, and components.
⚪️Communicate effectively with local team members and our New York office regarding project details and progress.

Qualifications:
⚪️Bachelor’s degree in Engineering, Architecture, or a related field (required).
⚪️Ability to read and interpret construction and engineering documentation.
⚪️0–3 years of relevant experience (entry-level candidates are welcome).
⚪️Proficiency in AutoCAD; knowledge of Revit is highly preferred.
⚪️Previous experience in construction or related services is a plus.
⚪️Excellent command of the English language (spoken and written).
⚪️Strong attention to detail, organizational skills, and ability to thrive in a collaborative team environment.

📍Location: Rruga Kavajes, Kompleksi Delijorgji Godina L K8, Tirana.

📩 Apply now by sending your CV to [email protected]

Flex Business Solutions is a consulting firm supporting U.S.-based construction companies, with offices in New York, Tir...
06/04/2026

Flex Business Solutions is a consulting firm supporting U.S.-based construction companies, with offices in New York, Tirana, and Prishtina.

As part of our growth, we are looking for a Fleet Coordinator to join our team.

As a Fleet Coordinator you will:
⚪️Manage and coordinate all activities related to the company’s vehicle fleet.
⚪️Ensure fleet compliance, efficiency, and smooth daily operations.
⚪️Act as a central point for vehicle and driver administration, and real-time fleet monitoring.

Responsibilities:

Administrative Duties
⚪️Maintain vehicle and driver documentation: registration, insurance, inspection, tax payments, road tolls, tickets, accidents, maintenance logs, service schedules, and licenses.
⚪️Ensure all required forms (pre-trip, post-trip, packing lists) are completed, signed, and properly filed.
⚪️Track and renew expiring documents (insurance, registration, certifications).

Coordinating & Operational Duties
⚪️Schedule regular maintenance for each vehicle according to manufacturer’s guidelines and service history.
⚪️Assign daily routes and tasks to drivers and trucks.
⚪️Act as a communication bridge between drivers, management, and field staff.

Analytical Tasks
⚪️Track fleet status in real time using GPS and onboard cameras.
⚪️Monitor and record operational data (downtime, costs, incidents).
⚪️Prepare regular reports on fleet performance, costs, incidents, and compliance for management review.

Problem Solving & Decision Making
⚪️Make routing adjustments on the fly to avoid traffic, roadblocks, and other hazards.
⚪️React quickly to operational problems, such as vehicle breakdowns or delays.
⚪️Ensure fleet is always ready and available as required by the company’s operations.

Key Skills & Competencies
⚪️Organizational skills for documentation and scheduling.
⚪️Strong communication and interpersonal skills.
⚪️Ability to work with technology (GPS, fleet management software).
⚪️Basic understanding of transport regulations and fleet compliance.

📍Location: Rruga Kavajes, Kompleksi Delijorgji Godina L K8, Tirana.

📩Apply now by sending your CV to [email protected]

Flex Business Solutions is a consulting firm supporting U.S.-based construction companies, with offices in New York, Tir...
06/04/2026

Flex Business Solutions is a consulting firm supporting U.S.-based construction companies, with offices in New York, Tirana, and Prishtina.

As part of our growth, we are looking for an Accountant to join our team.

We are seeking an Accountant to support project financial management, with responsibility over invoicing, billing schedules, requisitions, and project reporting. The role requires collaboration with project managers, clients, and finance teams to ensure accurate billing and timely collections.

Responsibilities:
⚪️Prepare and manage invoices, requisitions (AIA forms), and billing documentation for construction projects.
⚪️Work closely with Project Managers to prepare and update Schedule of Values (SOVs).
⚪️Manage Accounts Receivable records, monitor outstanding balances, and follow up on collections
⚪️Perform rental calculations for ongoing project services.
⚪️Perform monthly reconciliations of project accounts, customer balances, and supporting schedules.
⚪️Coordinate with vendors, clients, and procurement departments on billing issues
⚪️Support tax return preparation and collaborate with third-party CPA firms when required
⚪️Attending collection and invoicing meetings with the project executives
⚪️Prepare weekly analytics regarding AR/AP.

Qualifications:
⚪️Bachelor’s degree in Accounting, Finance, or related field.
⚪️1–3 years of accounting experience, preferably in construction or project accounting.
⚪️Excellent written and spoken English communication skills.
⚪️Strong Microsoft Excel skills (advanced formulas, reporting, reconciliations)
⚪️Experience with QuickBooks or similar accounting systems.
⚪️Knowledge of AIA requisitions, SOVs, and project-based accounting strongly preferred
⚪️High attention to detail, organizational ability, and problem-solving skills.
⚪️Strong interpersonal skills for effective coordination with project teams and clients.

📍Location: Rruga Kavajes, Kompleksi Delijorgji Godina L K8, Tirana.

📩 Apply now by sending your CV to [email protected]

Flex Business Solutions is a consulting firm supporting U.S.-based construction companies, with offices in New York, Tir...
06/04/2026

Flex Business Solutions is a consulting firm supporting U.S.-based construction companies, with offices in New York, Tirana, and Prishtina.

As part of our growth, we are looking for an Architect to join our team.

We are seeking talented Architects to join our growing team. In this role, you will be part of an Architecture & Engineering department that produces high-quality construction documentation, 3D models, renderings, and specifications.

Responsibilities:
⚪️Participate in the development of production drawings, 3D renderings, and specifications from construction documentation.
⚪️Develop designs in line with client requirements, project specifications, and goals.
⚪️Create and refine 3D models and renderings.
⚪️Collaborate closely with New York office staff and project teams.
⚪️Work with Project Managers and Project Architects to prepare presentations and produce documentation through all phases of construction.
⚪️Utilize Revit and AutoCAD proficiently to deliver accurate and detailed drawings.

Qualifications:
⚪️Degree in Architecture (required).
⚪️Excellent command of English (written and spoken).
⚪️Minimum 1 year of professional experience.
⚪️Strong design, technical, computer, and graphical skills.
⚪️Proficiency in Revit and AutoCAD.
⚪️Complete knowledge of construction drawing standards.
⚪️Attention to detail, strong organizational skills, and ability to multitask.
⚪️Excellent communication and teamwork skills; dynamic and collaborative mindset.

📍Location: Rruga Kavajes, Kompleksi Delijorgji Godina L K8, Tirana.

📩 Apply now by sending your CV to [email protected]

At Flex Business Solutions we convert detailed blueprints into durable, high‑quality projects through disciplined ex****...
31/03/2026

At Flex Business Solutions we convert detailed blueprints into durable, high‑quality projects through disciplined ex*****on, and technical expertise 📐

Address

Rruga Kavajës, Kompleksi Delijorgji Godina L
Tirana
1000

Opening Hours

Monday 13:00 - 21:00
Tuesday 10:00 - 21:30
Wednesday 10:00 - 21:30
Thursday 10:00 - 21:30
Friday 10:00 - 21:30

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