03/29/2021
We're hiring!
DESCRIPTION
This is an exciting role in a fast growing business, ideal for someone who enjoys developing organizational systems and procedures. The scope of work includes acting as first point of contact for incoming clients, scheduling site visits and ongoing projects, preparing estimates and invoicing with the support of the business owner, and basic bookkeeping. While some systems are in place for managing the flow of information, this is a dynamic role that will involve the creation of comprehensive information and client tracking systems, at the candidate's discretion and preference. The role also requires a close working relationship with the business owner, and will involve some aspects of personal assistant based work. This is an ideal role for an organized self-starter interested in entrepreneurship.
KEY RESPONSIBILITIES
- Business procedures and organizational systems development.
- Responding to client inquiries across email and multiple social media platforms.
- Updating social media platforms and advertisements.
- Scheduling site visits for project estimating and scheduling employees for ongoing projects/clients.
- Drafting estimates and invoices for clients, in consultation with the business owner.
- Tracking expenses and incoming payments, and reconciling bank statements.
- Processing information received from business owner, and acting as a personal assistant on an as needed basis (scope and available hours to be determined with candidate).
QUALIFICATIONS
Open Space Construction recognizes that experience comes in many forms. This position would be suitable for candidates with a background, or interest, in small business and entrepreneurship (which may take the form of a Bachelor's degree in Commerce or Management--or may involve direct experience as an entrepreneur or in small business administration). Professional experience with written communications via email, social media, and direct client management is essential. Experience with bookkeeping or basic accounting is considered an asset.
HOW TO APPLY
Candidates will be assessed on a rolling basis with a preference given for candidates who can start by April 9.
Please send a resume and cover letter to tim[at]openspaceconstruction[dot]ca that details your experience with small business and/or entrepreneurship, your communication style, and the types of organizational systems you think are most important for a fast-growing business. References will be requested if candidates are successful in the interview stage.