22/03/2021
Urgent Vacancy
GENERAL ASSISTANT
(Female applicants are highly appreciated)
Job Description Summary:
The general assistant provides high levels of administrative support to a department, manager or executive. He/she is responsible for clerical, project-based general assist and receptionist work.
The general assistant shall also communicate the company image by interacting with clients personally, through various mediums (telephone, e-mail, etc).
Duties:
Duties of the general assistant include answering telephone and transferring phone calls to appropriate staff members, meeting and greeting clients, customers and visitors, as well as creating and filing documents using Microsoft Office.
He/she also performs general clerical work such as mailing, scanning, filing and photocopying, maintains copies of important documents; administers electronic filing systems; signs, accepts and distributes packages; researches and purchases construction materials and office supplies.
The general assistants are also responsible for coordinating and maintaining records of clients, labor's and subcontractor's, office keys, setting up, coordinating and preparing meetings and conferences of a company or manager; and handling weekly payrolls, payments and schedules of staff.
The general assistant also provides orientation for new employees; arrange accommodation and entertainment for company guests and visitors; and perform other duties that are necessary and required of him/her.
The general assistant shall also prepare, follow and perform monthly salary tax, weekly labors payment, subcontractors payment, VAT declaration, legal licenses renewal and etc..
Education and Training Requirements:
The minimum educational requirement of the general assistant is bachelor’s degree in Accounting, Management or related fields.
Experience and training:
The general assistant shall have at least three years of related experience.
Knowledge and Skills Requirements:
Computers – for report writing (Amharic and English), email correspondence, database upkeep, payroll, scheduling, and other office and offsite tasks
Spreadsheets – detailed profiles of financial activity, often composed and edited in Microsoft Excel
Invoices – specifics of purchases or services and the payment amount
Payroll – payment due to employees for their works during a given period
Inventory control – used to track orders and control stock
Supply chain – everything involved in moving a product from the company to all construction sites
Communicating clearly in both oral and written form (Amharic and English proficiency is required)
Paying attention to detail so that operations run smoothly
Prioritizing so that the most important matters are attended to quickly
Exhibiting good organizational abilities in order to keep everything on track
Possessing a goal-oriented mentality to always be on the lookout for ways to make the company more efficient
Grasping numerical concepts in order to interpret data and make sound decisions
The general assistant must have telephone handling skills
The general assistant must be able to maintain high levels of accuracy and confidentially when it comes to functional requirements and employee files and documents.
Must be attentive to detail and must be able to handle stress in a busy working environment.
Most importantly, an assistant must be honest and trustworthy.
Working Conditions:
The general assistant’s work environment is in a clean office located at Bole, Addis Abab, Ethiopia.
The General assistants may spend long hours sitting and using office equipment and computer.
Frequent travel to manage governmental and other tasks is also necessary when an employer requires of it.
For instance, a rush order may require the general assistant to alter the schedules of workers in order to meet the deadline.
Working Hours:
8:30 am to 5:30 pm Monday to Saturday
Salary:
The general assistant’s monthly gross salary is 5,000 Birr. Other benefits and compensations will be applied based on the effectiveness of the employee.
