23/05/2022
HIRAYA PROJECT PH is a haven for like-minded individuals aiming to change the architecture and construction industry through co-creation and community development. We provide comprehensive design and build services backed by our 15-year experience in the field.
With a growing portfolio of quality projects, HIRAYA PROJECT PH is currently looking for a new ADMIN ASSOCIATE. If you love being creative, working with people to bring your ideas to life, and being a part of a fun, supportive community... we've got the job for you!
Overview of the job
As an Administrative Associate you will be accountable for your own area of responsibility, working with teams to generate new insights for the improvement of the current administrative system; as well as, its implementation, monitoring, and assessment. The gist of your role is to maintain efficient & quality day-to-day administrative guidance and support to ensure operational effectiveness of the department.
Your team
As an Administrative Associate, you will give business administrative support for executives and their respective departments.
How success looks like
You should be agile and adaptable to sensing/feedback, a powerful collaborator, and eager to learn new things. You will be a critical partner to department leadership as well as an important member of the team.
Responsibilities of the role
• Record day to day financial transactions and complete posting process
• Collect, Sort, and file records manually and electronically related to office activities, business transactions, and other matters
• Verify that transactions are allocated and recorded in the correct file, account, and project
• Tracking of various accounts budget
• Work hand in hand with the company financial auditor
• Stewarding for team to implement new programs, procedures, methods, and systems
• Track and process government-mandated and company benefits
• Prepares letters, memos, forms, and reports according to written or verbal instructions
• Entertain and direct office phone calls and emails
• Organize and manage company recurring payments, expenses, and events
• Stewarding for team to follow company guidelines in various processes
• Provide market research, supplier sourcing and database
• Negotiate and Finalize quotations according to the desired work/material requirement
• Placing Purchase Order and tracking of suppliers’ billings.
Qualifications and Role Requirements
• High school graduate with at least 3 years of experience in the same role. Or a related bachelor's degree holder with 1-year relevant experience
• Knowledge of the MS Office suite particularly MS Excel functions
• We also feel the following traits will help you excel in this role:
- Strong organization and follow through skills.
- Able to meet multiple deadlines with excellence.
- Excellent time management skills and operational discipline is a must.
- Strengths with strategic and analytical thinking
- Proven ability to communicate English (written and spoken)
- Clear ability to handle multiple priorities
- Excellent visionary, strategic and clear leadership skills
- Strong thinking/problem-solving skills which can be applied to business processes with a "can-do" attitude
We are an equal opportunity employer and value diversity at our company. We do not discriminate against individuals on the basis of race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, HIV/AIDS status, or any other legally protected factor.
Send your resumes to: [email protected]
