09/14/2026
We're Still Looking for the Ideal Candidate!
Job description: Office Assistant
Location: Pinson AL
Employment Type: Full-Time
Position Summary
We are seeking a professional and organized Administrative Executive with at least two years of experience working in a professional office environment. The ideal candidate will provide administrative and operational support to management and staff while ensuring smooth day-to-day office operations. Strong communication, multitasking, and organizational skills are essential for success in this role.
Key Responsibilities
Manage daily office operations and administrative functions.
Coordinate schedules, meetings, appointments, and travel arrangements.
Prepare reports, presentations, correspondence, and other business documents.
Maintain organized filing systems, records, and office databases.
Serve as a point of contact for clients, vendors, and internal staff.
Handle incoming calls, emails, and office communications professionally.
Assist with data entry, expense tracking, and basic bookkeeping tasks.
Support management with project coordination and follow-up activities.
Order and maintain office supplies and equipment.
Ensure confidentiality of sensitive company and employee information.
Help onboard new employees and support general HR administrative tasks.
Perform other administrative duties as assigned.
Qualifications:
Minimum of 2 years of experience in an administrative or office support role.
Experience working with professionals in a corporate or office setting.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Ability to multitask and prioritize tasks effectively.
Professional demeanor and customer-service mindset.
High attention to detail and problem-solving skills.
Preferred Skills:
Experience Quickbooks.
Basic bookkeeping knowledge.
Ability to work independently and as part of a team.
Benefits:
401(k)
Health, Dental & Vision insurance
Flexible spending account
Life insurance
Paid time off
If you're interested in this opportunity, you can:
Apply in person:
Mondays: 8:00 AM – 11:00 AM
Wednesdays: 1:00 PM – 4:00 PM
Send Resume to- [email protected]
Location:
4446 Pinson Valley Parkway
Birmingham, AL 35215