01/28/2022
Office Manager Job Description:
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for general office requirements, social media management (Facebook, LinkedIn, Instagram), and other duties as needed.
The successful office manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
Office manager responsibilities:
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Basic accounting functions in QuickBooks (payroll, entering deposits and expenses)
• Organize office operations and procedures
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Responsible for creating marketing content for social media accounts (LinkedIn, Facebook, Instagram)
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management to act on
• Responsible for providing orientation and training to new employees
• Coordinate office staff activities to ensure maximum efficiency
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Coordinate schedules, appointments, and bookings
• Monitor and maintain office supplies inventory
• Handle customer inquiries and complaints
• Maintain a safe, secure, and pleasant work environment
Office manager requirements:
• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office
• Knowledge of accounting, data, and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Computer skills and knowledge of office software packages
