04/20/2026
Come join our team !
Commercial HVAC Project Coordinator –
Job Description
Position Summary
The Commercial HVAC Project Coordinator supports the successful ex*****on of HVAC construction projects by managing schedules, materials, documentation, and communication between internal teams, subcontractors, vendors, and general contractors. This role ensures projects are completed on time, within budget, and in compliance with plans, specifications, and local codes.
⸻
Key Responsibilities
Project Coordination & Scheduling
* Coordinate all phases of HVAC commercial projects from award to closeout
* Develop and maintain project schedules (equipment delivery, rough-in, inspections, startup)
* Work closely with Project Managers and Superintendents to track job progress
* Coordinate crane picks, equipment setting, and major installation milestones
* Schedule subcontractors (roofers, welders, electricians, TAB, controls, etc.)
⸻
Procurement & Materials Management
* Order HVAC equipment (RTUs, split systems, mini splits, etc.) and track lead times
* Coordinate delivery of ductwork, fittings, and job materials from fabrication/shop
* Verify equipment matches submittals and approved plans
* Maintain material logs and ensure jobsite readiness ahead of installation
* Communicate with vendors on pricing changes, availability, and delivery schedules
⸻
Drawings, Submittals & Documentation
* Prepare and submit equipment submittals for approval
* Track submittal approvals and revisions
* Coordinate with engineers and GC for drawing updates or changes
* Maintain organized project files (permits, plans, RFIs, change orders)
* Assist in preparation of closeout documents (O&M manuals, warranties, as-builts)
⸻
Communication & Client Coordination
* Act as point of contact between company, GC, and project stakeholders
* Attend project meetings (in-person or virtual)
* Provide regular updates on project status, delays, and milestones
* Coordinate with inspectors and AHJs for required inspections
* Address field issues and escalate when necessary
⸻
Financial & Administrative Support
* Assist with project budgeting and cost tracking
* Review invoices and ensure alignment with project scope
* Track change orders and ensure proper documentation
* Support billing process and job costing
⸻
Compliance & Quality Control
* Ensure installations meet mechanical codes and project specifications
* Verify proper permits are obtained before work begins
* Coordinate inspections and ensure passing results
* Support quality control efforts and punch list completion
⸻
Required Qualifications
* 2+ years experience in HVAC, construction coordination, or similar role
* Strong understanding of commercial HVAC systems (RTUs, ductwork, exhaust systems, etc.)
* Ability to read and interpret blueprints and mechanical drawings
* Experience working with general contractors and subcontractors
* Proficient in Microsoft Office (Excel, Outlook, Word)
* Strong organizational and time management skills
⸻
Preferred Qualifications
* Experience in commercial HVAC or sheet metal industry
* Familiarity with permitting processes and inspections
* Experience with project management software (Procore, Buildertrend, etc.)
* Knowledge of Florida building codes and HVAC regulations
⸻
Key Skills
* Communication & coordination
* Problem-solving under pressure
* Scheduling and logistics management
* Attention to detail
* Multi-project management
⸻
Work Environment
* Combination of office and field/site visits
* Fast-paced construction environment with multiple active projects
* Occasional travel to job sites
⸻
Performance Expectations
* Projects stay on schedule and within budget
* Equipment and materials arrive on time
* Minimal delays due to coordination issues
* Strong communication with all stakeholders
* Clean, complete project documentation
If you meet the requirements and would like to be considered, email your resume to [email protected]
