09/23/2020
Summary/Objective
This position provides administrative support to the management department in a busy
Construction / Real estate office to include but it is not limited to general office support, including clerical activities and related tasks.
Essential Functions
• Assist management, which includes, but is not limited to, managing calendar and scheduling, answering phones and taking messages, correspondence, preparing estimates, permits, marketing campaigns, etc.
• Maintain office organization, filing, receipt management
• Scan, file and store paper and electronic documents for multiple entities; create new files and labels as needed
• Keep inventory of office supplies and order as needed
• Administer, manage, and compile client database for communication, marketing and tracking
• Pick up mail from the Post Office; sort and deliver incoming mail; take packages to shipping centers (i.e. FedEx, UPS)
• Performs all other duties as requested or directed to ensure the continued function of the organization
Knowledge, Skills, and Abilities
• Able to multi-task, possess a high level of attention to detail and maintain a high level of organization and time management skills
• Excellent communication and customer service skills
• Ability to contribute to an efficient work environment
• Ability to conduct accurate office administration
• Must be able to handle sensitive information with the highest degree of integrity and confidentiality
• Maintain professional attitude and appearance at all times
• Ability to research and resolve issues independently with moderate supervision
Education and Experience
• Administrative or office assistant experience preferred (Construction / Real Estate office or related experience a plus)
• Proficient in Microsoft Office (Word, Excel, Outlook) preferred
• Quickbooks or similar preferred
Position Type/Expected Hours of Work
This is a part-time position estimated at 30 hours per week between 11 am – 5 pm Monday – Friday. Hours could vary depending on business need with a possibility of full time in the future.
***Pay is negotiable depending on experience***
