02/03/2020
We are seeking a candidate who excels in a fast-paced team environment and can balance a workload while coordinating multiple priorities. The Administrative Assistant position requires performing a wide variety of secretarial support functions such as answering phones, organizing and distributing mail, ordering office supplies and keeping logs up to date. Experience with MS Excel, MS Word, and MS Outlook is required. The Administrative Assistant is responsible for providing support to The Nielsen Team and serves as a primary point of administrative contact for internal and external needs. Ability to prioritize, problem solving skills and organization are key in this position. Background in construction is preferable.
Job Requirements:
Phones
Mail and Fedex
Niels lunch
Office supplies orders
Update and maintain Utility & AT&T Log
Update job List
Company directory
Kitchen area clean
Subcontracts, routing, scan, file, log
Bank statements to Jayne
Mail Deposits to TPB
Preliminary Notices – Document and file in Job Folders
Log insurance in Procore/ Procore Drive and on Sub tracking log
Contract Compliance
Sub Tracking Log Updates
AP Filing and AP Folder Creation
Personnel Filing
Employee Birthday Tracking and Acknowledgement
Business License Filing in G drive and Hard Copy
DMV log and requests for registration and smog on all vehicles
Create Prelims for every job and distribute when requested
Review Statements, Review Quick books, reach out to Vendors when there are discrepancies
AGC Course Registrations for Employees
