12/05/2025
We are Hiring an Admin Assistant:
Job description:
Job Title: Administrative Assistant
Location: 2215 Oakland Road, San Jose Ca, 95131
Company: West Coast ASM
Position Overview:
We seek a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to various departments within the company, assist with day-to-day operations, and ensure smooth workflow. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.
Responsibilities:
• Manage incoming calls, emails, and other correspondence, directing them to the appropriate person or department.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives and other team members.
• Prepare and distribute internal and external documents, including memos, reports, and correspondence.
• Maintain and update filing systems, databases, and records, ensuring accuracy and accessibility.
• Order and maintain office supplies and equipment, keeping track of inventory levels and reordering as necessary.
• Assist with organizing company events.
• Provide general administrative support to the team, such as photocopying, scanning, and filing documents.
• Handle confidential information with discretion and professionalism.
• Perform other duties as assigned by management to support the overall goals of the company.
Requirements:
• A high school diploma or equivalent.
• Proven experience as an administrative assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Detail-oriented with a high level of accuracy.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion and confidentiality when handling sensitive information.
• Positive attitude and willingness to learn and adapt in a fast-paced environment.
THE POSITION IS FULL-TIME/PERMANENT WITH HOURS BETWEEN 7:00 A.M. AND 4:00 P.M., MONDAY THROUGH FRIDAY.
WE ARE LOCATED IN SAN JOSE, CA, AND OFFER FULL-TIME EMPLOYEES COMPETITIVE COMPENSATION PACKAGES AND A BENEFITS PACKAGE THAT INCLUDES HEALTH, DENTAL, AND VISION INSURANCE COVERAGE, PAID TIME OFF, PAID HOLIDAYS, AND A 401K RETIREMENT PLAN.
How to Apply:
Please submit your resume and a cover letter outlining your qualifications and why you are interested in this position to [email protected]. We look forward to reviewing your application!
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Benefits:
• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
Schedule:
• 8 hour shift
• Monday to Friday
Experience:
• Administrative: 1 year (Preferred)
• San Jose, CA 95131
Work Location: In person
