18/03/2021
DUTIES & RESPONSIBILITIES
-Handling incoming calls and other communications.
-Greet and welcome guests as soon as they arrive at the office
-Direct visitors to the appropriate person and office
-Ensure reception area is tidy and presentable, with all necessary
stationery and material (e.g. pens, forms and brochures)
-Provide basic and accurate information in-person and via phone/email
-Receive, sort and distribute daily mail/deliveries
-Maintain office security by following safety procedures and controlling
access via the reception desk (monitor logbook, issue visitor badges)
-Update calendars and schedule meetings
-Perform other duties such as managing filing system, photocopying,
and faxing
-Recording information as needed, updating paperwork, maintaining
documents and word processing.
-Maintaining supply inventory.
-Maintaining office equipment as needed.
-Coordinating events as necessary.
-Helping organize and maintain office common areas.
-Keeping social media accounts active
REQUIREMENTS
-Computer literate and proficient in Microsoft Office.
-Ability to write clearly and help with word processing when necessary.
-Warm personality.
-Ability to work well under limited supervision.
-Experience as an office assistant or in related field is an added
advantage.
-Professional attitude and appearance
-Solid written and verbal communication skills
-Proficient in social media platforms
-Ability to be resourceful and proactive when issues arise
-Excellent organizational skills
-Multitasking and time-management skills, with the ability to prioritize
tasks
-Great customer service attitude and people skills
-High school Grade 12 (Matric); additional certification in Office
Management is a plus
-Proven work experience as a Receptionist, Front Office Representative
or similar role is an added advantage.
Send your applications to [email protected]
